SUMMARY:
Data security is the top area of importance for any company that provides print and mailing services, and Spectra makes it a priority within its systems to monitor, comply with, and continually update according to national security guidelines. With addresses, sensitive personal information, phone numbers, and other data being stored and transferred digitally leading up to mailings, it is essential for providers such as Spectra to give their clients assurance that they are compliant with all regulations and best practices governing the security of that data.
FOR IMMEDIATE RELEASE:
As a third party provider in the areas of printing and mailing, Spectra carries a great deal of responsibility when handling client-provided information. Often that information includes personal, medical, and otherwise sensitive data that must be protected under a number of different federal laws. Spectra maintains compliance with these regulations and keeps a close eye on the evolution of the data security landscape, doing everything possible to keep information secure while fulfilling their clients’ mailing projects.
A current example of incorporating protected information in a mailing project is Spectra’s work sending breach notices to a client’s mailing list. Notifying customers of a security breach is a sensitive activity and requires protection of names, addresses, and other information from the time it is delivered to Spectra to the time it is returned and/or destroyed at the end of the project. Through a combination of digital and physical safeguards, Spectra maintains a strong defensive wall around this information, closely controlling which team members have access, what actions are permitted, and what happens to data after it has been used for the mailing.
With the field of cyber security constantly changing, federal agencies, most notably the USPS, frequently release new guidelines and practices to govern the way providers like Spectra handle personal information. These guidelines reflect careful, expert analysis of the most current cyber security threats as well as threats that are anticipated in the near future, and they form the core of a responsible third party fulfillment provider’s security infrastructure.
Over many years, Spectra has demonstrated its capability to assist clients in the most demanding, highly regulated fields as it relates to data security. HIPAA regulations, which dictate the use and transfer of medical information, form yet another set of requirements that must be strictly followed when Spectra works with hospitals, private medical practices, and clinical trial recruitment agencies to reach audiences with medically related materials. Spectra recently achieved SOC 2 HIPAA certification, guaranteeing to clients that the provider’s systems are up to the task of protecting their data.
Spectra’s teams are ready to serve clients in all different fields with print and mailing services that are affordable, quality assured, and most importantly, secure. Organizations can learn more about Spectra’s security protocols, including SOC 2 HIPAA certification, on their website at www.spectraintegration.com. In addition to mailing breach notifications, billing statements, and other highly sensitive materials, Spectra offers a full service print facility in house to produce those materials, saving time and money on the part of their clients.
